MeAndMic.com Event System
The MeAndMic.com Event System allows members to create and manage LIVE karaoke events. The system is meant for both professional karaoke hosts as well as members organizing karaoke nights for friends. The system also includes the ability to manage a personal database of venues that tie into our mapping system and allow members to find your event.
This guide describes the complete functionality of the event system which has three keys areas:
- The Event Manager: this is where you can see all of your current events, as well as the venues in your database.
- The Event Editor: the event editor is used to create new, and change existing events.
- The Venue Editor: the event editor is used to create new, and change existing venues.
While we are in Beta Testing Phase
During the beta testing the complete system will be available to all users but once testing is complete it will have two levels of service.
- Free Use: All members will be able to post one event at any given time; once that event date has passed they can post a new event. As the free use is meant for non-public functions (birthdays, staff parties etc.) the free use will only allow events to be privately post able (see below)
- Paid Use: for a low monthly fee, professional KJ’s can use the system to create multiple listings, and use features like the clone tool and event images. Additionally towards the end of the Beta testing phase we will also add in tools for KJ’s to quickly message fans about events and build guest lists.
The Event Manager
The Event Manager allows you to manage all the events and venues that you have on your profile. The manager is
comprised of two sections. The top section which is called "My Events" is where all of the events that you have made are located. The bottom section which is called "My Venues" is
where all the venues that you have added to your profile are located.
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Accessing the Event Manager: You can access the Events Manager through your User Settings, as always you must be logged in
to access this page.
Event Grid: The top portion of the manager is the event grid and shows all current events sorted by date. Once an event date has passed it will
not show in this list. Also note the display status of an event, which is one of:
- Do not display: If an event is incomplete but you still want to save it or pending confirmation then set the status for "Do not display". This means the event will not show in searches, modules or anywhere other than in your manager.
- Display (Public): This means an event is fully visible throughout the site.
- Display (Private): This means an event will not show up from the site search engine or event page. Public events can still be bookmarked, messaged to fans or show up in modules.
Venue Grid: The bottom portion of the manager contains the venue grid. This is a listing of venues in your database and is not accessible by other members. You do not need to add venues to this database and can just manually enter venue names but if you want venues to map or intend to reuse them you should use this feature.
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Events are at the top and venues at the bottom.
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Action Icons: For each event item there are a set of action icons on the far right side:
- Edit: This button takes you into the edit mode for the corresponding event.
- Clone: This button allows you to clone a selected event up to 4 times.
For example, if you have a karaoke night that is every monday you can simply make one event and then
clone it. (Note: Cloned events have NO relation to the original event. If you change something on the
original event it does not mean that all cloned events will change as well)
- Delete: This button will permanently delete your event from the website.
- View: This button allows you to view your event in
the same way that other users would see your event on the site.
- Create a Link: This button provides a URL for your event that you can give to friends and post on other sites. Just copy/paste the link into an email, newsfeed etc.
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These are the action buttons that are found beside all events.
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Action Icons: Like the events, venues have a set of action icons on the far right side:
- Edit: This button takes you into the edit mode for the corresponding venue.
- Delete: This button will delete the venue from your profile. (Note: When you delete a venue, any event at the venue will also be deleted)
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These are the action buttons that are found beside all venues.
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The Event Editor
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How to Create a New Event: The only required information in the editor are the Venue, Event Date and Age Type
(Note: Events can only be up to 30 days from the current date). You should try to be as complete as possible though, if you have
any information that doesn't fit an existing field just add it to the description.
- Step 1: Go to your Events Manager page from your User Settings.
- Step 2: Click the NEW button under the My Events section.
- Step 3: Fill out all the necessary information in the Event Editor. If you’re
not sure about what information each field requires, click the question marks beside the fields to receive help.
- Step 4: Select an image to be used as your event image. NOTE: event images are a part of the full event package.
- Step 5: Click the SAVE button before leaving the page.
How to Edit a New Event:
- Step 1: Go to your Events Manager page from your User Settings.
- Step 2: Click the EDIT button that is beside the event that you would like to update. (The edit button looks like a pencil)
- Step 3: Change all the necessary information from the Event Editor.
- Step 4: Click the SAVE button before leaving the page.
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When you are creating or editing an event you are sent to the Event Editor.
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Cloning Events: If you have a regular event you can clone it from the Event Manager page. Note that cloned events default to
"Do not display" in case you have data to change. If this is not the case you can set them to public here.
- Step 1: Go to your Events Manager page from your User Settings.
- Step 2: Click the CLONE button that is beside the event that you would like to duplicate. A new window should pop-up.
- Step 3: Fill out the cloning information as needed.
- Step 4: Click the SUBMIT button to have the cloned events saved.
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Clone up to 4 events at a time.
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The Venue Editor
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As stated you do not have to add a venue to create an event but only full venues will show maps and you also get
the ability to reuse them over and over.
Only the name, address and website information will show on the event listing. the other information is provided for your own use.
How to Create a New Venue:
- Step 1: Go to your Events Manager page from your User Settings.
- Step 2: Click the NEW button under the My Venues section.
- Step 3: Fill out all the necessary information in the Venue Editor. If
you’re not sure about what information each field requires, click the question marks beside the fields to receive help.
- Step 4: Click the SAVE button before leaving the page.
How to Edit a Venue:
- Step 1: Go to your Events Manager page from your User Settings.
- Step 2: Click the EDIT button that is beside the venue that you would like to update. (The edit button looks like a pencil)
- Step 3: Change all the necessary information from the Venue Editor.
- Step 4: Click the SAVE button before leaving the page.
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When you are creating or editing a venue you are sent to the Venue Editor.
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Note: the mapping system we use will try to search for a map from the address but sometimes will offer multiple choices which may
confuse members viewing your event. You should click the confirm button to validate a map after changing any of the address information. If the map
doesn't seem to be picking up your address correctly:
- Double check spellings of the city and street names.
- Change abbreviations like Str. And Rd. to full versions like Street and Road.
- Add the proper postal/zip code.